Article 1 - Donor Privacy and Confidentiality Policy
Article 2 - Confidentiality of Donor Records
Article 3 - How We Protect Donor Information
Article 4 - Publication of Donor Names
Article 5 - Memorial/Tribute Gifts
Article 6 - Anonymous Gifts
Article 7 - Types of Information Collected
Article 8 - How We Use This Information
Article 9 - Removing Your Name from Our Mailing List
Article 10 - State Fundraising Notice
Businesses of Reconnaissance Brothers Foundation respects the privacy of its donors and prospective donors and believes that it is of paramount importance to maintain the trust and confidence of the Businesses of Reconnaissance Brothers Foundation community, including donors, prospective donors, sponsors, partners and volunteers. The Philanthropy Department at Businesses of Reconnaissance Brothers Foundation developed this Donor Privacy and Confidentiality Policy to provide transparency as to Businesses of Reconnaissance Brothers Foundation practices, policies and procedures for the collection, use and protection of information that is provided to Businesses of Reconnaissance Brothers Foundation by donors and prospective donors ("Donor-Related Information").
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Protecting the confidentiality of Donor-Related Information is an essential part of the work done within Philanthropy at Businesses of Reconnaissance Brothers Foundation. All Donor-Related Information that is obtained by Businesses of Reconnaissance Brothers Foundation is handled by Philanthropic Staff on a confidential basis except as otherwise disclosed in this Policy or except as disclosed when the information is provided to Businesses of Reconnaissance Brothers Foundation. All Philanthropic Staff sign a confidentiality pledge and are expected to demonstrate professionalism, good judgment and care to avoid unauthorized or inadvertent disclosures of Donor-Related Information. Philanthropic Staff may share with donors, fund beneficiaries, and grantees information pertaining to their own gifts, funds and grants.
Except as described in this Policy or at the time the information is provided, we do not otherwise disclose Donor-Related Information to any third parties, and we never sell, rent, lease or exchange personal information with other organizations. The identity of all who connect with us through our website, postal mail and email is kept confidential. The use of Donor-Related Information is limited to internal purposes, by authorized individuals, and to advance resource development efforts that require donor information, as noted above.
We have established and implemented reasonable and appropriate physical, technical and administrative safeguards to help prevent unauthorized access, maintain data security and ensure the proper use of Donor-Related Information. In particular, Businesses of Reconnaissance Brothers Foundation secures the personally identifiable information provided on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure. When payment information (such as a credit card number) is transmitted to other Web sites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol. Moreover, credit card numbers are not retained by Businesses of Reconnaissance Brothers Foundation once processed. Although we have implemented reasonable and appropriate measures to safeguard against unauthorized disclosures of Donor-Related Information, our security measures may not prevent all losses and we cannot ensure that Donor-Related Information will never be disclosed in a manner that is inconsistent with this Policy. In the event security failures or disclosures contravene federal or state laws, Businesses of Reconnaissance Brothers Foundation will follow all applicable federal and state notification requirements to make you aware of what happened. Businesses of Reconnaissance Brothers Foundation is not responsible for any damages or liabilities.
Businesses of Reconnaissance Brothers Foundation7995 Valley DriveKeystone Heights, Florida 32656352-260-3508
Businesses of Reconnaissance Brothers Foundation creates opportunities for supporters to receive additional donor recognition, stewardship, and applicable benefits from Businesses of Reconnaissance Brothers Foundation for your support. Transaction information about gifts made to Businesses of Reconnaissance Brothers Foundation specifically for scolarships after August 7, 2023 - as well as those made to support other programs in the future - will be shared with the State of Florida. Protecting your information is our priority. The securely shared information will include donors' name, contact information, gift amount, designated fund, and tribute information for gifts made to support our foundation.
Unless otherwise requested by the donor, the names of all individual donors may be printed in Businesses of Reconnaissance Brothers Foundation reports and other internal and external communications. Businesses of Reconnaissance Brothers Foundation will not publish the exact amounts of a donor's gift without the permission of the donor.
The names of donors of memorial or tribute gifts may be released to the honoree, next of kin, appropriate member of the immediate family or executor of estate unless otherwise specified by the donor. Gift amounts are not released without the consent of the donor.
When a donor requests that a gift or fund be treated as anonymous, the donor's wishes will be honored.
Businesses of Reconnaissance Brothers Foundation collects and maintains the following types of donor information when it is voluntarily provided to Businesses of Reconnaissance Brothers Foundation:
- Contact information, including name, organization/company affiliation, title, addresses, phone numbers, fax numbers, email addresses, date of birth, family members and emergency contact.
- Donation information, including amounts donated, date(s) of donation(s), method and, premium.
- Payment information, including credit card or debit card number, expiration date, security code, billing address and other information necessary to process a donation or event registration.
- Information on events and workshops attended, publications received and special requests for program information.
- Information concerning events and hours volunteered.
- Donor requests, comments and suggestions.
Businesses of Reconnaissance Brothers Foundation complies with all federal and state laws in the use of Donor-Related Information. We use information obtained from donors and prospective donors to maintain records of donations, to respond to donor inquiries, to comply with the law or with any legal process served on Businesses of Reconnaissance Brothers Foundation, for IRS purposes, to analyze overall giving patterns in order to make more accurate budget projections, to develop strategies and present gift proposals, to issue donation acknowledgements, to understand donors' interests in our mission and to update them on the organization's plans and activities, to inform planning about who receives future fundraising appeals, to organize and promote fundraising events, and to inform donors of relevant programs and services through newsletters, notices and direct mail pieces, and to analyze our website usage.
Certain third party contractors and service providers have limited access to Donor-Related Information in the course of providing products or services related to gift processing and acknowledgements. Such access is subject to confidentiality obligations covering this information. Moreover, access to Donor-Related Information by these contractors and service providers is limited to the information reasonably necessary for the contractor or service provider to perform its limited function for us. For example, donations may be processed through a third-party service provider, and our donors' information will be shared with such service providers to the extent necessary to process the donation. Businesses of Reconnaissance Brothers Foundation may also use Donor-Related Information to protect against potential fraud. We may verify with third parties the information collected in the course of processing a gift, event registration or other donation. If donors use a credit or debit card on a Businesses of Reconnaissance Brothers Foundation website, we may use card authorization and fraud screening services to verify that the card information and address matches the information supplied to us and that the card being used has not been reported lost or stolen.
Donors, prospective donors and Businesses of Reconnaissance Brothers Foundation may ask to be removed from our email, mailing, or phone lists at any time by emailing http://brbfoundation@yahoo.com or calling 352-260-3508. If you determine that information in our database is inaccurate or it has changed, you can modify your personal information by emailing us at http://brbfoundation@yahoo.com.
As a registered 501(c)(3) nonprofit organization, Reconnaissance Brothers Foundation relies on private support, applying the majority of each dollar contributed to our support of veterans programs. In connection with the Reconnaissance Brothers Foundation's fundraising activities, certain states require us to advise that a copy of our financial report is available from them. Reconnaissance Brothers Foundation's principal place of business is located at:
7995 Valley DriveKeystone Heights, Florida 32656.
Financial disclosures may be obtained by contacting Florida Secretary of State, or at the Florida's Secretary of State's website. Additional financial information may be obtained by writing to the Office of the Secretary of State. Registration with a state agency does not constitute or imply endorsement, approval or recommendation by that state.
This Policy applies to all Fred Hutch Philanthropy staff, including employees, contractors, and office volunteers ("Philanthropic Staff"). The policy supplements but does not replace Reconnaissance Brothers Foundation's Terms of Use and Privacy Policy. The Philanthropy Department reserves the right to amend and modify this Policy from time to time with or without notice to donors or prospective donors
